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Petty cash & expense report
Track cash advanced to a crew member and every receipt spent from it, by budget account, so the float can be reconciled and topped up. The Excel file calculates the totals and the balance.
Details
| Project title | |
|---|---|
| Person holding the float (name, department) | |
| Report no. / period (from – to) | |
| Currency |
Cash received
| Date | Given by | Reference (cheque, transfer, receipt no.) | Amount |
|---|---|---|---|
| TOTAL RECEIVED |
Expenses
| Receipt no. | Date | Supplier | What was bought / why | Budget account | Receipt attached? (Y/N) | Amount |
|---|---|---|---|---|---|---|
| TOTAL SPENT |
Reconciliation
| Item | Amount |
|---|---|
| Total received | |
| Total spent | |
| Balance in hand (received − spent) | |
| Cash returned / top-up given (date) |
Notes
| Missing receipts and explanations | |
|---|---|
| Other notes |
Signatures
Float holder
Name: ____________
Signature: ____________
Date: ____________
Approved by (production manager / accountant)
Name: ____________
Signature: ____________
Date: ____________
Generic template provided for convenience. It is not legal advice and may not suit your project or country: have it reviewed by a qualified lawyer before use.
Rolling Now · rollingnow.com · Updated 18 October 2026